Can international employees enroll in benefits through Namely?

International employees may enroll in benefits through Namely but there are a few caveats that must be disclosed to the client:

• There is no support for international currencies in Ben Admin Tool so all elections would show in USD

• US SSN and Address is required to add an employee to Benefits Module so employees and their Beneficiaries/Dependents would require fake/dummy SSNs and US addresses

• Carrier feeds are not supported for International Benefits

• Employee must be in both HRIS and Payroll prior to enrollment (a payroll profile would require a salary, pay group, etc.)

Note: A "dummy" SSN consists of 9 repetitive digits.

• ex.: (999-99-9999) or (000-00-0000)

TIP:

Always try to provide an SSN if possible to avoid downstream implications with carriers!

In the case of a newborn, some carriers will enroll the dependent under the mother automatically for the first 30 days and then auto-terminate if they don't receive a record with all the valid demographic information (including the SSN.) However, most carriers do not follow this practice meaning a valid SSN is required at the time of enrollment.

This also applies to manual portal entries as carriers will still require a valid SSN. Exceptions should be handled through your broker as they can help coordinate with the carrier to ensure enrollment.