For ACA, why are dummy SSNs generating in Part III of the Form 1095?

Dependents must have a SSN, or DOB provided. Both can be updated in Namely Payroll > Employee > Employees Profile > Dependents.

• If DOB is provided and no SSN you will need to add dummy dependent SSN’s for dependents using a sequence of 9s.

• If an employee has multiple dependents missing SSNs, you will need to add the dummy SSNs in a numerical order changing the last digit of the SSN.

  • Example:

    • Dependent 1:999999991

    • Dependent 2: 999999992

    • Dependent 3: 999999993

    • And so on with as many dependents, a single employee has with missing dependent SSN

TIP:

Always try to provide an SSN if possible to avoid downstream implications with carriers!

In the case of a newborn, some carriers will enroll the dependent under the mother automatically for the first 30 days and then auto-terminate if they don't receive a record with all the valid demographic information (including the SSN.) However, most carriers do not follow this practice meaning a valid SSN is required at the time of enrollment.

This also applies to manual portal entries as carriers will still require a valid SSN. Exceptions should be handled through your broker as they can help coordinate with the carrier to ensure enrollment.