Employee Payroll Profile

The Employee Payroll Profile page allows you to edit the details of a specific employee within the CertiPay payroll system.

To view the Payroll Profile page, click the Employee Maintenance list from the CertiPay home page, and select Payroll Profile. The Payroll Profile page is displayed.

Accessing an employee's payroll profile

Before you can view or update an employee’s profile, you must select them from the Employee Lookup window:

From an employee profile page, click the Find Employee link. The Employee Lookup window is displayed listing the employees by employee number and name:

You can click the desired button to filter/limit the list to Active Employees Only, Terminated Employees Only, or List All Employees. By default Active Employees Only is selected.

If the desired employee is not immediately displayed in the list, you can scroll to find the employee name, or you can enter some or all of their employee name or number in the search field to filter the list. Double-click the name of the desired employee to view their Employee Profile.

Understanding the profile tabs

You can click a tab to view or edit the data in the profile. The following table describes the main functions of each tab:

General Info	The general information about the employee, which was originally entered from the New Hire wizard.
More Info	Additional information used in employee processing, specifically pertaining to the employee's position and other job-related information.
Deductions	Information on statutory and voluntary payroll deductions made from the employee's gross pay to determine the net pay distributed to the employee.
Earnings	Information about the employee's earnings, including rate of pay and earning codes. All earning codes that are eligible to be paid (Vacation, PTO, etc.) to the employee must be displayed on this tab.
Pay Allocation	Information used to allocate or distribute the employee's net pay to direct deposit accounts and/or paper check.
Departments	Information about the employee's home department. Additionally used to configure automatic distribution of a salaried employee's earnings and deductions between several departments.
Check History	List of all checks that have been paid to the employee. Additionally used to reprint pay stubs.
History	Information on employee history, such as hiring, termination, leave of absence, pay rate changes, and other significant events.
Retirement	Information on 401K Plan Reporting, along with the years during which the employee has participated in any other type of retirement plan. Information on this tab is used for reporting purposes only.
Health Insurance, Workers' Comp	Information used in benefits and workers' compensation reporting. Additionally include Affordable Care Act Exclusion information.
Tax Documents	List of all W2 documents generated by CertiPay for the employee that can be reprinted as needed.
Garnishment/Third Party	Information for third-party checks, such as payee, payer, and case numbers.