What is Fed Proof?

• 941 dated within the last year – complete form, not just page 1, must be signed

• Copy of EIN Verification letter from IRS; client can call 800.829.4933 and request a
  147c letter be faxed to them

• Any letter from the IRS received within the last year, as long as it shows name,
  address and FEIN

• Signed business/corporate return (1120, 720, 1065, etc.) from the previous tax
  year. Can accept forms from two years prior if:

  • Filing deadline for previous tax year has not passed, or

  • If client has filed for an extension for the previous tax year. In this case,
    copy of filed extension will also be required

• Pre-printed 8109 coupon with IRS bar coding

• Signed & dated copy of SS-4 application

  • Must have the FEIN on the form

  • If application was done online, client will need to print application and either sign and date, or include the online confirmation page

• EFTPS enrollment form

• Statement of Deposits and Filings – clients coming off of ADP

• Tax Recap/Quarterly Summary report from other vendors

What is rejected for Fed Proof?

• Incomplete or unsigned 941

• 941 indicates no further wages will be paid

• Proof is more than one year old, except in the circumstances indicated above

• Multiple proofs provided with different names

• Items are crossed out on form, major corrections